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SAP Business One is a comprehensive and versatile business management solution equipped with an easy-to-use interface and serves as the primary enterprise resource planning application for the enterprise.
The solution provides all the administrative functions that let you customize data, define currency exchange rates, configure permissions and alerts, and access information from non-SAP software. In addition, it comprises 11 areas of functionality that extend its value far beyond its primary administrative function and streamline your entire business processes.
The functional areas are described in the table below:
Finance
SAP Business One handles all financial transactions including general ledger, account setup and maintenance, journal entries, foreign currency adjustments, and budgets. The software features fully integrated financial and banking management. Read how SAP Business One can support compliance with the Sarbanes-Oxley Act on our Whitepapers page.
SAP Business One automates virtually all key transactions. No formal posting or batch processing is required. Features include: Journal entry posting templates, auto-reversal of month-end accruals, exchange rate corrections, and financial report templates.
Chart of Accounts Screen
Bank Transactions
Takes care of all your financial processing such as cash receipts, check writing, deposits, advance payments, credit-card payments, and bank reconciliation
Controlling
Lets you define profit centers and distribution rules to distribute the costs to these profit centers. You can also generate profit-and-loss reports for each center.
Financial Reporting
- Multilevel reports
Multilevel reporting is also enhanced by the flexibility provided in the account segmentation feature of SAP Business One. You can create the general ledger account structure that enhances your reporting.
- Integrated reports
SAP Business One offers extensive integrated reporting tools for compiling business, accounting, warehouse, and financial reports, as well as account statements. You can export reports to Microsoft Excel and Microsoft Word.
- XL Reporter tool
The XL Reporter tool provides real-time views of data within SAP Business One with all of the powers of Microsoft Excel for report formatting.
Sales
SAP Business One offers flexibility when creating the content for quotations, entering customer orders, setting up deliveries, updating stock balances, and managing all invoices and accounts receivables. Additional transactions such as returns and credit memos can automatically reference the original transactions. Customer master functionality can be extended to include user-defined attributes for display and reporting purposes.
Business Partner Master Data Screen
Integral Customer Relationship Management
SAP Business One delivers fully integrated customer relationship management (CRM) functionality as part of the complete solution. This functionality ensures complete control of customer acquisition, retention, loyalty, and profitability for the business. Tightly integrated features across marketing, sales, and service provide end-to-end visibility of the complete customer life cycle.
Key features and functionality:
- Sales (accounts receivable) – Creates price quotes, records customer orders, setup of deliveries, updates to stock balances, and management of all invoices and accounts receivable.
- Purchasing (accounts payable) – Manages and maintains supplier transactions, such as issuing purchase orders, updating stock numbers, calculating the landed cost value of imported items, and handling returns and credits.
- Business partners – Controls all information on customers, resellers and suppliers, including e-mail address, profiles, sales reports, activities with business partners, and account balances, and provides a calendar for user activities using search methods such as “start with” or “contains” to find the necessary item.
Purchasing
Manages and maintains supplier transactions such as issuing purchase orders, updating stock numbers, calculating the value of imported items, handling returns and credits, and processing payments.
Purchase Order Screen with Microsoft Outlook Integration Message
Stock Control
The stock control functionality of SAP Business One enables users to manage item-master information and maintain serial and batch numbers, as well as price lists. Users can also define alternative items, perform stock increase or decrease adjustments, revalue stock costs based on current market values, and perform cycle counts, as well as generate pick lists for open sales orders.
Other features include: Serial number generation, batch assignment, business partner catalog creation, stock transfer, and goods receipt and issue.
Materials Requirements Planning
Offers a simple yet powerful planning system that helps production planners or buyers schedule and manage items for production or purchasing based on a variety of criteria:
- Define forecasts
This feature allows users to predict demand based on forecasts, instead of relying solely on received orders. Forecast calculations help users foresee future demand for the product and adjust material planning accordingly. These demand forecasts can be used in the material requirements planning (MRP) wizard.
- Planning wizard
The MRP wizard helps users plan and optimize future material requirements and then both manage and execute purchasing and manufacturing recommendations and exceptions. The MRP wizard helps reduce costs by considering both minimum order quantities and order multiples.
MRP Wizard Screen
Reporting
The reporting functionality of SAP Business One enables users to create reports and initiate corrective actions immediately afterward. It includes accounting reports, enterprise reports, stock reports, financial reports, and reports to aid decision making. Users can export any report to Microsoft Excel with a click of the mouse. Simple data navigation techniques enable users to easily retrieve the exact data needed from these reports, saving valuable time while accessing new data and information. Internal and external reconciliation can be executed with exception reporting, which saves time when closing the books and preparing reports. Reporting includes the following functions:
- Drag&Relate™
SAP Business One is the only solution that uses the Drag&Relate™ feature to provide users at all levels with end-to-end visibility of complete operations and the ability to instantly understand key relationships and transactions within the business.
- XL Reporter
Many small and midsize businesses struggle with the complexities of generating accurate and timely financial reports from company data. The XL Reporter tool in SAP Business One gives you comprehensive and accurate insight into the financial status of your company. Because XL Reporter is seamlessly integrated in SAP Business One, it reports on live data drawn from a variety of sources including general ledger, receivables, payables, sales, purchasing, and stock.
XL Reporter Dashboard Report
Service-Cycle Management
SAP Business One delivers integral customer relationship management (CRM) functionality as part of the complete application. Tightly integrated features across marketing, sales, and service provide end-to-end visibility of the complete customer life cycle. The integral CRM functionality ensures complete control of customer acquisition, retention, loyalty, and profitability for the business.
Proactive Management by Exception
SAP Business One allows immediate notification and automatic response to important business events through user-programmable, workflow-based alerts. The system allows users to designate the activities they want to track and the acceptable range. When the system indicators fall out of range, the user (or whoever is designated) receives a notification allowing him or her to instantly respond to the event. Any breach of preset business policies triggers an immediate notification to the manager and initiates a workflow process to manage the event.
Integral Business Intelligence
Examples of immediate notification and automatic response to important business events include the following:
- Managers receive alerts that not only focus attention on a particular business event but also trigger workflow processes to automatically take action.
- Alerts are designed to notify a user of a discrepancy or an event being monitored within the organization.
- These alerts can provide internal (online) information according to each employee’s role. Crossing a threshold triggers a real-time alert to the user who requested the notification.
- Alert drill-down gives instant visibility on detailed information as to what triggered the alert, enabling fully informed decisions.
- Establishing unique workflow processes, including the approvals, procedures, and steps that are automatically initiated, allows managers to instantly respond to the event.
Microsoft Office Integration
- Connection to Microsoft Word and Microsoft Excel
Microsoft Office integration allows you to connect to SAP Business One from Microsoft Word and save a Microsoft Word document as an activity in SAP Business One. The same function is available for Microsoft Excel. Workbooks can be saved as activities with a business partner or contact person in SAP Business One.
- Microsoft Outlook
Microsoft Outlook integration for SAP Business One enables you to exchange and share data between SAP Business One and Microsoft Outlook. You and your colleagues are kept up to date about account developments and can proactively respond to business opportunities.
SAP Business One Software Development Kit
SAP Business One Software Development Kit (SAP Business One SDK) is a toolbox that contains programming interfaces, sample code, documentation, and simple utilities. SAP Business One SDK allows programmers to easily interface external applications with SAP Business One or add custom functionality. SAP Business One consists of a graphical user interface and a separate business object layer. SAP Business One SDK provides full access to both the user interface layer and the business object layer.
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